NOTICE OF ANNUAL GENERAL MEETING

On Monday, October 7th, the Potential Volleyball Club will be hosting our first ever, Annual General Meeting.  The meeting will begin at 7:00 PM at the Multiplex PSAV room (top of the stairs).  All members of the Potential Volleyball Club are welcome to attend.  At the Annual General Meeting, the membership will elect the executive for the 2019-2020 season, learn about new initiatives and plans for the club season, volunteer for committee positions and ask questions.  For election purposes, each family is entitled to one vote.  

We value the voices of all stakeholders and hope to see everyone in attendance.

Annual General Meeting Agenda - Monday October 7, 2019:

  1. Welcome and Introductions

  2. Review of 2018/19 Season

  3. New for the 2019/20 Season

  4. Financial Statement

  5. Elections

  6. Coaching Announcements

  7. Tryout Information 

  8. Adjournment

If you are interested in running for any of the following positions, please submit your letter of interest to (darrenhorn@hotmail.com) ASAP.  Our plan is to convene the board members annually at the AGM and then as/when necessary during the season. Most of the decision making is expected to be conducted over the phone or via email.

PRESIDENT– The President shall preside at all General Meetings of the Club's Board of Directors;

VICE PRESIDENT – The Vice-President is responsible for exercising the duties and powers of the President, Secretary and Treasurer in their respective absences;

TREASURER– The Treasurer is responsible for keeping full and accurate accounts of all receipts and disbursements of the Society. The Treasurer is required to report the financial status of the club to the board members, every three month and as/when requested. The treasurer must provide a Balance Sheet and Income Statement within 30 days of the fiscal year end (July 31).

SECRETARY – The Secretary will keep custody of the books and records of the society. The Secretary is responsible for providing notices of all meetings of members and all meetings of directors, and for taking and keeping record of the minutes of all such meetings;

DIRECTOR AT LARGE (x2) – Various duties throughout the season, as needed. Some possible ideas include:

  • Registrar: oversee the collection of club fees for all teams

  • Clothing: plan/organize the clothing and swag for all teams

  • Fundraising/Sponsorship: Come up with ideas and recruit volunteers to organize various fundraising/sponsorship activities

 

Save The Date - See You There!